Content: Consider what you are going to say and to whom, define the topic, pay careful attention to the logic of the text.
Vocabulary: Use common and well-known vocabulary. Avoid long words and explain the difficult or abstract expressions.
Simple structures: Substitute difficult grammatical cases and verb structures with easier ones. Avoid the passive voice, participles and participal phrase constructions and elaborate adjunct clusters. Use finitive forms and words that refer to a person.
Short sentences: Only one important issue in one sentence, prefer direct word order, contain the most important issue in the main clause and the specifications in the subordinate clause. Make sure that the sentences connect to each other logically.
Coherency of the text: Make the sentences consistent with each other by using different means of coherency. See that the structure of the text is logical. Bind the subject to time and place, be concrete, give examples. Avoid references to other points in the text. Use positive language. Use grown-up language when writing for grown-ups.
The principles of plain language are suggestive by nature and they take on different emphases with different text types. It would not be meaningful to write out strict and detailed instructions that would apply to every type of text.
Because graphic solutions have a significant impact on the readability of a text, the plain-language principles include rather established guidelines on the layout of plain language publications.
(Source: Papunet, Selkokeskus)
Sometimes it's the best to order an interpretator to facilitate the discussion. Especially in case of accupational safety and issues related to the working contract, it is a good idea to clarify the issues with the language completely understood but the employee. More information about the interpretation on the page Services for the employer.
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